MANAGEMENT OF SWAP BODIES IN THE CLOUD

Comprehensive management of swap bodies and trailers. From the original and initial entry with clearing functionality to the complete management of damages with pictures and repair documentation.

 

ACS swap body+

management of swap bodies becomes transparent and efficient

ACS swap body+

is the complete product suite for the management of swap bodies and trailers. Have the processes of damage settlement and of the repair management been carried out time-consuming and manually up to now, all involved persons can communicate via this cloud application now. If a web browser exists, no additional software is necessary. The saving of time of all involved persons is enormous. The integrated workflow makes sure that each work step is structured and documented. 

The times of emails, faxes and time-consuming telephone calls are gone. The integrated billing ensures that rents and other expenses are billed in a fully automatic way and necessary documents are created in the CI of the customer. Standardised data interfaces also make sure that external systems of service providers, repair shops and forwarding agencies can be connected without a big loss of time.


More infos about ACS swap body+

Features and functions

which make your day-to-day work with swap bodies more transparent

AUTHORISATIONS PAR EXCELLENCE

The user management makes sure that the users get exactly the rights which they need. Thereby the functions can be assigned in a finely-structured way to the involved persons of forwarding agencies, to the staff of repair shops and to the service provider for the swap bodies. The user management supports the workflow on the cloud platform.

USER MANAGEMENT
  • Rights for the depot
  • Rights for administrators, super users, company admins, operative users
  • Rights for fields of activity such as accounting, administrating, reporting damages, etc.
  • Rights for functional areas such as menu items, master data processing, printing
  • etc.
BOOKING SWAP BODIES, FROM DEPOT TO DEPOT

Cooperations and great organisations charge the partners and depots for the use of the swap bodies accurately to the day. For this purpose the swap bodies have to be recorded to the exact minute at the entry or the queueing up on ramps. A workflow module ensures that the bookings are system-specific. Thus no original entry can be recorded in a depot while there is no initial entry in another depot. The rules for this purpose are determined by the customer.

VARIABLE DATA
  • Swap body original entry
  • Swap body initial entry
  • Booking via interface
  • Reverse posting
  • Manual change
  • Booking via data upload
  • Workflow control
  • Incident/booking time
  • Definition of type of construction

  

 

ADMINISTRATION AN CONTROL OF MAINTENANCES

Swap bodies are exposed to enormous loads. The better a swap body is maintained, the longer this capital investment can be used. Maintenances such as regulations for the prevention of accidents and regular inspections can be hereby planned and controlled. A history process also shows when and for which partner the swap body was lastly maintained.

MAINTENANCE
  • Control of the issue date
  • History
  • Maintenance administration of external and own swap bodies
REPAIRS IN COOPERATION WITH FORWARDING AGENCY, REPAIR SHOP AND SERVICE PROVIDER SUCH AS TIP TRAILER SERVICES

Repairs are subject to a complex workflow. The forwarding agency reports the damages via ACS swap body+. The repair shop determines what has to be repaired actually and then reports this to the service provider, for example TIP Trailer Services or also Brüggen. This one finally releases the repair. After the work is done, the invoice data of the repair shop together with all detailed information such as working hours, article, small items of equipment, etc. flow back again to the service provider. Because of the fully integrated process control of all involved persons, fax, paper and unstructured emails no longer exist. An automatic archive makes sure that all repairs at the swap body are recorded in a chronological order and that they are tracked. Thus a complete maintenance history is created.

REPAIRS
  • Repair management
  • Automatic image acquisition out of the damage settlement
  • Image upload for documentation
  • Release processing by the service provider
  • Article and labour times of the repair shop
  • Automatic workflow process in order to avoid emails, fax, etc.
REPORT AND ADMINISTRATION OF DAMAGES

The damage management helps to document damages in a structured way and to create automatically the subsequent repair order. Thereby images can be uploaded, descriptions of the damage can be recorded and records of the party responsible for the damage can be integrated. If a journal is necessary, so this one is attached to the damage history.

DAMAGE SETTLEMENT
  • Damage recording
  • Damage finding
  • Damage reactivation
  • Journal management
  • Records of the party responsible for the damage
  • Preparation for the repair management
  • Upload of images  

 

CREATION OF INVOICES TO THE PARTNERS

Invoices to partners are created fully automatically. The customer determines the content of the invoice. Thus daily settlements of swap bodies can be carried out automatically on a certain date. The values to be calculated are stored in the master data and they are dependent on authorisation. The invoice is printed in a layout and format defined by the customer, for example a PDF file with the logo and the CI of the corresponding forwarding cooperation.

INVOICES
  • Settlement of swap bodies
  • Lump sums of maintenance and repair
  • Tracking charge
  • Data export for example as *.csv
  • Free setting of the settlement period
  • Invoice release